BAS Rules and Constitution

12 Brisbane Astronomical Society Inc. present and, in the case of an equality of votes, the question shall be deemed to be decided in the negative. 17. All acts done by any meeting of the Management Committee or of a sub-committee or by any person acting as a member of the Management Committee shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the Management Committee or person acting as aforesaid, or that the members of the Management Committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Management Committee. 18. With the written or emailed approval of the President, the Secretary may distribute a resolution in email or written format to all Management Committee members at any time for their consideration. Management Committee member replies to the Secretary on such resolution may be communicated in written or email format, and must be received by the Secretary within seven (7) days. Such responses by Management Committee members, either accepting or rejecting the resolution, shall be as valid and effectual as if the resolution had been passed at a meeting of the Management Committee duly convened and held. Annual General or General Meetings 19. (1) The annual general meeting shall be held within three months of the close of the financial year. (2) The business to be transacted at every annual general meeting shall be— (a) the receiving of the Management Committee’s report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the Association for the preceding financial year; (b) the receiving of the auditor’s report upon the books and accounts for the preceding financial year; (c) the election of members of the Management Committee; and (d) the appointment of an auditor. 20. The Secretary shall convene a special general meeting— (a) when directed to do so by the Management Committee; or (b) on the requisition in writing signed by not less than one-third of the members presently on the Management Committee or not