BAS Rules and Constitution

Duty Statements and By-laws 21 to Society property, may appeal to the Committee. Any decision of the Com­ mittee shall be final. Publicity Officer The Publicity Officer shall respond to all requests from the public and media regarding the Society and astronomy in general, and organise the promotion of the Society and its activities. Subsidy Any member who wishes to present a paper to the biannual NACAA con­ ference, or any similar conference of amateur or professional astronomers, may apply to the Committee for a subsidy of costs. Such application will be consid- ered on individual merit and a grant of up to $150 may be made from Society funds. The decision of the Committee, in these matters, shall be final. Spending Limit The amount of money that may be expended from Society funds by the Management Committee within a period of one month shall be limited to $2,000.00. If it shall be necessary to expend a greater amount than $2,000.00, approval must be sought by a simple majority vote by the members present at any general meeting. Recovery of Debts When an amount of money is owing to the Society the Secretary should, after conferring with the treasurer, send a letter to the appropriate party stating the nature and amount of the debt and requesting payment. If no answer is forthcoming within a reasonable time the suggested procedure is that a personal approach should be made by two of the members of the Committee to arrange recovery of the debt, whether in full or in part, or by an acceptable procedure. If no attempt is then made to service the debt, following further Committee discussion legal steps should be investigated. Such steps may take the form of a “Letter of Demand” and/or Summons, where the Committee considers this to be appropriate. The Committee may consider that certain circumstances might place a debt “beyond reasonable limits of recovery”, and may choose to waive such debt. ( Also refer to Incorporation Act section 13.2 on page 17 of the Act. )